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Workspace Analytics

Indoor Analytics for Smarter Offices

Workspace analytics are based on data-centric insights and are used to assess the workstream in a given setting for smarter offices. It aims to identify the collaborative patterns in order to observe productivity, effectiveness and workforce engagement at a workplace. As many businesses are rapidly integrating remote work options and cloud-based solutions, real-time solutions of workspace analytics are starting to get more attention. The assessment of this data helps reduce the office real-estate cost and cut down on wasted time; managers and HR departments can also use this data to build productivity strategies both at individual and organizational level. Monitoring the average time spent on productive tasks helps provide better insights that can be used to increase efficiency

Smart Office Desk Utilization

Efficient Desk Utilization

Workspaces are changing, as the way we work is evolving. Efficient use of space is crucial for reaching better productivity rates. The layout of a workspace and productivity of operations are among the most crucial factors of facility costs. Underused or misused office spaces always result in wasted money. Therefore, it is imperative to consider variables that impact efficient desk utilization. Increasing the mere number of employees per square meter may not be the solution. It is equally important take the following metrics into account:

  • Capacity requirements and projected growth
  • Up to date floor plans showing underutilized spaces including unnecessarily big meeting rooms
  • Fixed and changing variables
  • Existing company culture and future projections on what you desire to build
  • Requests of employees to enhance user experience
  • Daily and monthly average utilization of workspaces

Workspace Efficiency Monitoring

Choosing the right technology is important for optimizing a workspace efficiently. Workspace efficiency monitoring technologies offer multi-purpose solutions. Location data reports help real-time monitoring of offices, social spaces or meeting rooms bookings. It enables creation of a flexible office environment and identification of changes that are needed to increase productivity. Depending on specific needs and objectives, there are a variety of technologies to address the gaps in workspace efficiency. Monitoring through Wi-Fi signals from mobile devices is a simple method. It does not have additional installation requirements. However, it has some restrictions, such as long latency times when the device is not connected to a network. Bluetooth location beacon solutions provide much more detailed and accurate insights on workspace efficiency. This tracking system is also relatively inexpensive to install with longer application terms.

IOT Workspace Smart Office Efficiency Monitoring

Workspace Occupancy Monitoring

Occupancy solutions can be built upon a cost-efficient BLE beacon technology, which is essentially easy to install and maintain. Equipping the workspace assets with beacons facilitate the monitoring of workspace occupancy. Bluetooth location beacons can use their motion sensor capabilities to identify occupancy information for specific places. They can be attached to the surface of various office assets in a desired area. Monitoring how and when rooms are used in a workspace enhances flexibility, which can be beneficial both for the employers and employees. Consequently, occupancy screening provides valuable data for assessment of the workplace demand and required adjustments to manage occupancy limits.

Meeting Room Utilization

Occupancy monitoring in meeting rooms can be achieved through presence detectors (Passive Infrared Sensors, PIR). Placing infrared sensors in meeting rooms lets employers and employees access occupancy information for specified areas in real time. Alternatively, BLE beacons with motion sensor capacity and BLE devices featuring Bluetooth 5.0 (latest communication standard for Bluetooth) can be used to determine how meeting rooms are utilized.  This way, receiving information about whether a particular meeting room is occupied or not becomes much easier. Changes in occupancy status of these rooms be detected immediately by implementing this technology to your workspace.

Meeting Room Occupancy Monitoring